Event space checklist: 6 Important points to consider
Event space checklist: 6 Important points to consider
Event space checklist: 6 Important points to consider
Creation date: 14 July 2022
Last update: 3 days ago
Time to read: 5 minute
Creation date: 14 July 2022 Last update: 3 days ago Time to read: 5 minute
Creation date: 14 July 2022 Last update: 3 days ago Time to read: 5 minute
Titles Contents:
- Introduction
- Your cost and budget
- Event space rental
- Number of guests expected
- Extra services offered at the event venue for rent
- Catering options
- PA systems and Videography
- Event spaces for rent in Kilimani
1.Introduction
An event space checklist is considered a must have to ensure that you hold a successful event. You must have wondered just what it takes to hold such big events from the hundreds you have held or attended. Holding an event will present you with different challenges that you should make sure you have a plan for. If you would like to organize an event yourself part of the things you should prepare is a checklist for the event in advance and plan accordingly. In general, there is no general checklist for all events because the types of events are different. In this blog, we are going to provide you with a checklist to help you organize your thoughts as you host your events.
2. Your cost and budget
Perhaps the first factor to consider is your expected expenses and the budget set for your event. It important that you set a realistic budget for your event to avoid over spending on items that you did not plan for. So, in the first step, is to determine your budget. Be sure to consider what the maximum cost of getting your event to run smoothly is and that you can afford it. Part of considering your cost and budget, you need to be sure that you look for an affordable event venue for hire that fits right into your budget.
3. Event space rental
One of the main factors in the event checklist is making sure that you secure an event space for rent for your event. You can see event spaces for hire by taking time to source for venues like garden spaces both indoor and outdoor spaces. According to the needs and the type of the event, you will be able to know exactly what you need in an event space as well as know the perfect event space for hire according to your needs. When planning for an event, it is important that you try to choose and reserve your event space for rent at least early in advance. Also, get any agreements signed and do a site visit as well to avoid any last-minute surprises and make sure that all the services that will be provided to you are stated clearly.
4. Number of guests expected
Determine the number of guests you are expecting to ensure that you do not squeeze your guests in a small venue. It is normal for all event planners to plan for less guests since it is normal to over plan. It would be in your best interest to make sure you prepare the event space for rent for your guests to enable them to experience quality out of your event.
The second factor is to be ready to provide services to your guests. If you invite them, you could make sure you set up assistance personnel around the space as well as have the space accessible to those that are differently abled. Keep in mind the number of guests you are expecting in all your decisions because it will directly affect them.
5. Extra services offered at the event venue for rent
Keep in mind that you when getting an event space for rent, you need to ensure that there are enough facilities that come with the space to increase the quality of your event. The satisfaction of your guests will ensure that they make memories at your event, once they will not easily forget. You should try to get an event space for hire that provides your guests with the best service at an affordable price. Make sure the event space for rent you end up choosing has the mentioned below facilities for your event.
- Internet
- Parking
- Available location of event venue
- Comfortable table and chairs
6. Catering options
The first thing that your guests will remember other than the beautiful event space location of the event is definitely the food situation. The meals you choose to serve your guests is one of the important aspects of your event and if it is prepared in low quality, it will affect how your guests rate their experience at your event. Therefore, looking for a professional supplier and getting a proper menu for your guests is just one way to give your guests a good experience. It is important for your as an event planner to do a proper search for the best caterer since it will directly affect your event.
7. PA systems and Videography
Make sure that when you are looking for an event space venue for rent, you look into whether you need a Public address system for the purpose of audibility and entertainment. If the event space venue is a large space and you have a large capacity you are expecting, then you need a sound system. Also, if you want to do a recording of the event, you should ensure that you have a camera and lighting system to facilitate that.
8. Event spaces for rent in Kilimani
iHiT center has both outdoor and indoor spaces that can host your events both social and corporate. The event space for rent can host your guests of up to 150 people. If you are looking for event space in Nairobi, or you would like to get more information on hosting your event, you can check out some of our content below.
Titles Contents:
- Introduction
- Your cost and budget
- Event space rental
- Number of guests expected
- Extra services offered at the event venue for rent
- Catering options
- PA systems and Videography
- Event spaces for rent in Kilimani
Event space checklist: 6 Important points to consider
1.Introduction
An event space checklist is considered a must have to ensure that you hold a successful event.
An event space checklist is considered a must have to ensure that you hold a successful event. You must have wondered just what it takes to hold such big events from the hundreds you have held or attended. Holding an event will present you with different challenges that you should make sure you have a plan for. If you would like to organize an event yourself part of the things you should prepare is a checklist for the event in advance and plan accordingly. In general, there is no general checklist for all events because the types of events are different. In this blog, we are going to provide you with a checklist to help you organize your thoughts as you host your events.
2. Your cost and budget
Perhaps the first factor to consider is your expected expenses and the budget set for your event. It important that you set a realistic budget for your event to avoid over spending on items that you did not plan for. So, in the first step, is to determine your budget. Be sure to consider what the maximum cost of getting your event to run smoothly is and that you can afford it. Part of considering your cost and budget, you need to be sure that you look for an affordable event venue for hire that fits right into your budget.
Expected costs and budget set for the event.
3. Event space rental
Event space rental
One of the main factors in the event checklist is making sure that you secure an event space for rent for your event. You can see event spaces for hire by taking time to source for venues like garden spaces both indoor and outdoor spaces. According to the needs and the type of the event, you will be able to know exactly what you need in an event space as well as know the perfect event space for hire according to your needs. When planning for an event, it is important that you try to choose and reserve your event space for rent at least early in advance. Also, get any agreements signed and do a site visit as well to avoid any last-minute surprises and make sure that all the services that will be provided to you are stated clearly.
4. Number of guests expected
Determine the number of guests you are expecting to ensure that you do not squeeze your guests in a small venue. It is normal for all event planners to plan for less guests since it is normal to over plan. It would be in your best interest to make sure you prepare the event space for rent for your guests to enable them to experience quality out of your event.
The second factor is to be ready to provide services to your guests. If you invite them, you could make sure you set up assistance personnel around the space as well as have the space accessible to those that are differently abled. Keep in mind the number of guests you are expecting in all your decisions because it will directly affect them.
Number of guests expected
5. Extra services offered at the event venue for rent
Extra services offered at the event venue for rent
Keep in mind that you when getting an event space for rent, you need to ensure that there are enough facilities that come with the space to increase the quality of your event. The satisfaction of your guests will ensure that they make memories at your event, once they will not easily forget. You should try to get an event space for hire that provides your guests with the best service at an affordable price. Make sure the event space for rent you end up choosing has the mentioned below facilities for your event.
- Internet
- Parking
- Available location of event venue
- Comfortable table and chairs
6. Catering options
The first thing that your guests will remember other than the beautiful event space location of the event is definitely the food situation. The meals you choose to serve your guests is one of the important aspects of your event and if it is prepared in low quality, it will affect how your guests rate their experience at your event. Therefore, looking for a professional supplier and getting a proper menu for your guests is just one way to give your guests a good experience. It is important for your as an event planner to do a proper search for the best caterer since it will directly affect your event.
Catering options
7. PA systems and Videography
PA systems and Videography
Make sure that when you are looking for an event space venue for rent, you look into whether you need a Public address system for the purpose of audibility and entertainment. If the event space venue is a large space and you have a large capacity you are expecting, then you need a sound system. Also, if you want to do a recording of the event, you should ensure that you have a camera and lighting system to facilitate that.
8. Event spaces for rent in Kilimani
iHiT center has both outdoor and indoor spaces that can host your events both social and corporate. The event space for rent can host your guests of up to 150 people. If you are looking for event space in Nairobi, or you would like to get more information on hosting your event, you can check out some of our content below.