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What is Coworking & Why’s it Becoming So Popular

What is Coworking & Why’s it Becoming So Popular? Productivity is a challenge for both new entrepreneurs and new businesses. With daily increasing numbers of entrepreneurs and especially tech-based businesses, the need for space that provides collaboration and amenities has increased. in addition to it, finding ways to creatively network and carry out work activities productively is becoming more challenging.

the good news is that coworking spaces are revolutionizing the way we work, by making it possible to affordably rent a workspace that lets you focus, unwind, and connect with other people.

here we’ll tell you the reasons that coworking spaces have earned such massive popularity.

affordable coworking space

What is a Co-Working Space?

according to Wikipedia “a Coworking space is an arrangement in which workers of different companies share an office space, allowing affordable workspace and convenience through the use of common infrastructures, such as equipment, utilities.”

Coworking space is different from the work office of companies because people who work in a shared space do not necessarily work for one company. Also, a major differentiator is a flexibility that provides this shared office since you don’t need to sign a long-term lease in a coworking space or pay the cost of equipment.

Benefit of coworking spaces

  • Networking
  • Focus
  • Access to amenities
  • Cost-effective space
  • Boosting productivity
  • Flexible work hours
  • Socializing
  • Boost creativity
  • Collaboration opportunities and Synergize
affordable coworking space

In shared offices, you gain insights from other fields

Working beside many people from many different professionals make a context that gives you new ideas and insights. for instance, you may work with a fashion designer, programmer, graphist, or web designer under a roof that may never happen in traditional company offices. this will create an atmosphere for creativity in your job too and unknowingly make your work more successful.

Cost effective method of work in new world

In our new world, we have to be more effective and productive than before. it is a big challenge for both personal works and companies. Startups and new businesses don’t have enough money to rent traditional office space on their own. so the best solution was the invention of scalable offices that have the lowest cost, the Coworking space. with the shared office, even Novice freelancers can have their own office. The affordable office has solved the important problem that startups faced.

In a coworking space you work in live atmosphere

Working in a shared space such as a home is more productive than working in an isolated space like home. Having thriving, energetic individuals in a space inevitably puts you in the groove and makes you more energetic. A shared workspace provides you with the combination of energy and focuses needed to get things done, something you would not find in a café or at home.

coworking space

More professional, More Network, More opportunities

in a coworking space, you meet a lot of people from a large variety of professionals, so if you want to outsource a part of your business it is easily accessible to you. Also If you are a freelancer the best place for getting access to profitable projects, is coworking spaces.

Access expensive equipment without buying them

while you have a startup or small company, you may not be able to afford the amenities required to make your work environment a professional one, with co-working spaces, you can seamlessly join resources so that everyone can enjoy a variety of services, including restaurant, Wi-Fi, coffee machines, printing machines as well as other affordable equipment.

Given all of these factors, it is no surprise why shared working spaces are being accepted wholeheartedly and with open arms in our new work world.

iHiT, provide the most affordable shared office in Nairobi

Above all, coworking is a flexible concept since you gain the opportunity to choose when you want to work and the duration of your time here. You also get to choose between working solo or in a team. iHiT offers the most affordable shared space in Nairobi, you can call us right now and book your shared space.

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Working at home or working in a coworking space? Which is better?

In the last two years, the coronavirus has left almost everyone at home, with everything being done from home online and even weekly meetings being held virtually. One of the most important changes in business in the last two years is being able to stay home and work. At first, most employers were upset about this and thought that people’s productivity at home would go down. But after a few months, the culture of working online became known to businesses. In a way, many business owners in this period started their business virtually from the beginning.

coworking space rent

But after two years, as the coronavirus draws to a close, many businesses will have to decide how to proceed. In this blog, we are going to compare working conditions at home with working conditions in a coworking space and talk about the advantages and disadvantages of both.

working at home or not?

1-Focus

One of the most important reasons for low efficiency is a lack of concentration. Therefore, one of the main factors in choosing a workspace is the possibility of high concentration. If you work at home and feel that your focus on the shared workspace is decreasing or increasing, I have to tell you that it’s up to you. Everyone needs concentration, they have to experience different spaces to get it.

For example, a writer needs a lot of focus to write. But many writers do not have this focus at home. That’s why they rent a private office or join a coworking space.

But let’s compare focus at home and coworking space. In a collaborative work environment, you work with other people. Everyone wants to be highly focused. So everyone strives to achieve high concentration. As a result, the focus on the shared workspace is likely to be higher than at home.

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2-Networking

In the age we live in, connections are as essential to us as water. You can’t sit at home and think about attracting new customers. Or great opportunities do not ring your doorbell to give you good job offers. Being in a coworking space has a great advantage in that you have the opportunity to get to know other businesses. You can also think about opportunities with them and share your ideas.

Investors are present in the best collaborative coworking spaces looking for good ideas. Do not look for them at home to find them.

read more about our coworking space at what is a coworking space?

3- Rest

Resting at home is easier than in a coworking space. But resting at home also has its drawbacks. For example, you are supposed to take a 20-minute nap. I can’t rest at home for a short and useful time, because too much comfort makes me sleep may be more than an hour, and that means time is lost. But in a shared work environment, you should look for centers that have a place for members to rest so they can relax.

Also, in a dynamic and active environment such as a coworking space where everyone is working, you do not rest too much and the active environment invites you to work.

4- Cost

At first, you think the cost of working from home is low. For coworking space, you have to pay the transportation and registration fees. But you can reduce your costs by choosing a coworking space at an affordable price and close to your home. So the costs can be checked by Google Find cheap coworking spaces in Nairobi.

coworking space rent

Note also that some factors can’t be priced. Finding an investor in a co-working space is much easier than finding one at home. So consider the cost of registering a coworking space as an investment. Because there are so many new clients in the shared workspace.

These 4 factors are very important for choosing a workspace. Everyone must first know themselves and work in both environments. After a while, evaluate the above 4 factors and choose your work environment by comparing the results.

iHiT help you boost your productivity

At iHiT coworking space, we provide a flexible space with affordable prices for startups and freelancers to work efficiently. Also, by joining the iHiT coworking space, you will join our communication network to meet many investors and companies and have the opportunity to advertise your business for free. We are located on Dennis Pritt Road, Next to Maalim Juma Road, Kilimani, Nairobi, Kenya. For more information contact us.

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Which one is better, Physical meetings or online meetings?

Before the outbreak of the coronavirus, most business meetings were held physically. But one of the biggest changes in business during the coronavirus was the online meetings. Employees worked from home and weekly or monthly meetings were held online. Online and face-to-face meetings each have advantages and disadvantages. We intend to explain them in this article.

Before reviewing online and face-to-face meetings, it is necessary to state whether the meeting is necessary or not. A blog will be published soon to answer this question, which is fully explained.

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Disadvantages of physical meetings:

1-Delay

One of the problems of face-to-face meetings is the delay in starting the meeting. Problems such as traffic and parking space cause delays for participants. Thus, everyone’s time in the meeting is wasted. This is one of the serious problems of physical meetings.

2-Cost of physical meetings

Holding a meeting includes expenses such as the cost of the reception, the cost of renting a meeting room, and printing the minutes for all people. Although costs can be reduced by management, these costs are almost zero in online meetings.

3- Waste of time

If the meeting is not well managed and the participants do not speak in turn, it will waste a lot of time, which will reduce the efficiency of the meeting.

4- Absence

If one of your teammates has a cold or is traveling, it is not possible to attend the meeting. However, in online meetings, most people can attend the meeting in any situation.

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Benefits of physical meeting:

1-High focus

Suppose you are sitting in front of your laptop and as you listen to your manager talking, the doorbell rings and you are completely distracted and lose your focus. Attending a meeting increases your chances of increasing your focus.

2-Eye contact and body language

One of the most important benefits of a face-to-face meeting is eye contact and body language. Suppose you are invited to a meeting to negotiate. The power of persuasion in physical meetings with body language is far greater than in online meetings. Deep communication and emotional involvement in physical meetings are greater than in online meetings.

3-Higher impact

The speed of holding meetings is higher than in online meetings. Internet interruption or slowing down reduces the speed of the meeting. This point is very important in the effectiveness of the meeting. Also, after the meeting, you can talk about the meeting in an informal atmosphere and answer the relevant questions.

Online meetings:

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Disadvantages of online meetings:

1- Internet speed

One of the main challenges of online meetings is the Internet. Sudden interruption or slow speed can slow down the meetings and reduce their efficiency.

2- Basic equipment

To have a good and quality online meeting, you have equipment such as a microphone and a quality camera. Buying this equipment is a lot of money that is not affordable for most people.

3. Surface communication

You can’t communicate deeply with your audience in an online meeting. As mentioned, eye contact and body language have a huge impact on people’s emotions.

advantages of online meetings:

1-Save time

From the moment you get dressed and move to the meeting place to your return home, a lot of time is wasted, like traffic. But the advantage of an online meeting is time savings. You can join the meeting from anywhere in the shortest time.

2- Online meeting facilities

Online meetings provide services to participants. They can share their files without consuming a single piece of paper. Or the meeting can be fully recorded and saved.

3-Suitable for short meetings

Holding a physical meeting for 10 minutes is not sensible. For example, sometimes you need a short meeting with your team. A physical meeting is not suitable for ten minutes and short meetings can be held online.

Finally, we must point out that each meeting has specific conditions. Your weekly meeting with your team is different from the negotiation meeting for the transfer of shares of a company. Therefore, choose the type of meeting that suits the conditions of the meeting.

For your physical meetings, we introduce the iHiT Meeting Room, located in Nairobi, Kilimani. The iHiT Meeting Room can accommodate your 2 to 60-person meeting. One of the most important benefits of a meeting room is its affordable price, which you can save money.

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معرفی مرکز نوآوری و فناوری ایران در کنیا(iHiT)

مرکز نوآوری و فناوری ایران در کنیا، در بهمن سال 1399 با حضور معاونت علمی فناوری ریاست جمهوری افتتاح گردید. رسالت این مرکز ایجاد بستری برای گسترش صادرات محصولات ایرانی در شرق آفریقا و همچنین پل ارتباطی برای انتقال تکنولوژی و نوآوری بین شرکت ها و استارتاپ های ایرانی و کنیایی است. اهداف این مرکز به شرح زیر می باشد:

1- حضور قدرتمند شرکت های ایرانی در بازار شرق آفریقا

2- حمایت از استارتاپ های ایرانی جهت حضور در بازار شرق آفریقا

3- میزبانی از شرکت ها و استارتاپ های کنیایی

4- هماهنگی رویداد های مشترک بین دو کشور

5- برگزاری نمایشگاه های تخصصی

6- سرمایه گذاری بر روی استارتاپ های صادراتی

7- ارائه خدمات مشاوره ای و منتورینگ به شرکت های ایرانی و کنیایی

8- ارائه خدمات بازاریابی و بازرگانی به شرکت های ایرانی و کنیایی

9- تسهیل صادرات محصولات دانش بنیان به آفریقا با استفاده از پتانسیل های موجود

10-اعزام هیئت های تجاری دو طرف بین ایران و کنیا

11- برگزاری دوره های آموزشی،کارگاه های انتقال تجربه و رویداد ها در حوزه نوآوری و فناوری

خدمات ارائه شده در خانه نواوری و فناوری ایران در کنیا

فضای کار اشتراکی و اختصاصی

مرکز نوآوری و فناوری ایران در کنیا فضای اختصاصی شامل دفاتر خصوصی و فضای کار اشتراکی را فراهم می کند. این فضا بستری برای حضور شرکت های ایرانی و کنیایی شده است که باعث افزایش تبادلات تجاری بین دو کشور می باشد.همچنین این مرکز پایگاهی برای حضور استارتاپ ها، کارافرینان، محققان کنیایی شده است.

 بازاریابی و فروش محصولات

یکی دیگر از خدمات خانه نوآوری و فناوری ایران در کنیا (iHiT)، جهت توسعه صادارت محصولات ایرانی به بازار شرق آفریقا، ارائه خدمات بازاریابی و فروش محصولات است.در همین راستا یک نمایشگاه دائمی برای استقرار محصولات ایرانی و ارائه به هیئت های تجاری بازدید کننده برقرار شده است.خدمات بازاریابی و فروش محصولات شامل موارد زیر می باشد:

* مطالعه بازار محصولات در بازار هدف

* استقرار نمونه محصولات در نمایشگاه دائمی مرکز و ارائه به هیئت های تجاری بازدید کننده از شوروم

* دعوت از هیئت های تجاری جهت بازدید از نمایشگاه دائمی

* یافتن شرکای تجاری در بازار کنیا

* تبلیغات گسترده محصولات در شبکه های اجتماعی

* مذاکرات تجاری جهت قیمت و عقد قرارداد

* پیگیری امور مالی و حقوقی مربوط به قرارداد با مشتریان در صورت تحقق صادرات

* حضور در نمایشگاه های بین المللی کشور کنیا

* برگزاری جلسات B2B انلاین و حضوری با مشتریان

* مدیریت ارتباط با مشتریان در کنیا

مشاوره حقوقی،تجاری و مالی

خانه نوآوری و فناوری ایران در کنیا (iHiT)، جهت تسهیل فرآیندهای صادراتی محصولات ایرانی به بازار شرق آفریقا افتتاح شده است. لذا علاوه بر پکیج های خدماتی قابل ارائه توسط این مجموعه که تاکنون به معرفی آنها پرداخته شده است، هر گونه خدمت دیگری که شرکت های ایرانی بدان نیاز داشته باشند را نیز ارائه می دهد. قسمتی از خدمات قابل ارائه شامل موارد زیر می شود:

* ثبت شرکت

* اخذ انواع ویزای کاری با توجه به نوع نیاز شرکت

* افتتاح حساب بانکی

* مشاوره حمل و نقل

* ترخیص کالا

* انبارداری محصولات

* اخذ استانداردهای لازم برای حضور در بازار کنیا

 

هیئت تجاری

یکی دیگر از خدمات خانه نوآوری و فناوری ایران اعزام هیئت تجاری دو طرفه بین ایران و کنیا است. در زمان اعزام این هیئت‌های تجاری، در راستای پیدا کردن شرکای تجاری برای شرکت‌های حاضر در این هیئت‌ها، جلسات B2B  برگزار می‌شود. مرکز نوآوری و فناوری ایران تاکنون موفق به اعزام چند هیئت ایرانی به کنیا  شده است که خروجی آن صادرات تجهیزات پزشکی شرکت ایرانی به کنیا شده است. از دیگر برنامه‌های خانه نوآوری در طول برگزاری هیئت‌های تجاری می‌توان به موارد زیر اشاره کرد:

* بازدید از شهرک‌های صنعتی

* بازدید از مراکز نوآوری و فناوری کنیایی

* بازدید از بازارهای تجاری نایروبی

* برگزاری جلسات با اتاق بازرگانی کنیا

* برگزاری جلسات با تجار فعال کنیایی

برگزاری دوره های آموزشی،کارگاه های انتقال تجربه و رویداد ها در حوزه نوآوری و فناوری

در راستای فعالیت های خانه نوآوری و فناوری ایران در کنیا در حوزه شبکه سازی با کارآفرینان و سرمایه گذاران حوزه های مختلف کنیا،این مرکز رویداد های آموزشی برای کارافرینان و استارتاپ های کنیایی برگزار می کند.این جلسات به طور هفتگی و ماهانه میزبان دانشجویان،اساتید دانشگاه ها،محققان،موسسات بین المللی می باشد.

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برگزاری رویداد INVITEX با حضور بیش از ۲۰۰ نفر و ۱۵ سخنران بین المللی در مرکز نوآوری و فناوری ایران در کنیا (iHiT)

این رویداد به بررسی نوآوری در کسب و کار ها می پردازد که اولین دوره آن،در 4 روز (20 الی 23 مهر)  با شرکت بیش از 200 نفر و با حضور 12 سخنران بین المللی برگزار گردید.هدف این رویداد رشد و ارتقا آینده کسب و کار های کوچک و متوسط از طریق فناوری و بازاریابی دیجیتال می باشد.

در رویداد INVITEX 2021 کارآفرینان برتر،شرکت های نوپا،شرکت های کوچک و متوسط،شرکت های بزرگ بین المللی که نوآوری هایی را ایجاد کردند، حضور داشتند.

3 روز ابتدایی این رویداد که شامل کارگاهای آموزشی و انتقال تجربه بین سخنران ها و شرکت کنندگان بود، به صورت آنلاین برگزار گردید.

موضوعاتی که در 3 روز ابتدایی مطرح شد شامل موارد زیر می باشد:

 

روز اول

1-اهمیت وب سایت برای کسب و کارها

2-آینده ارزهای دیجیتال و تاثیر آن بر روی پرداخت آنلاین

3-امنیت اطلاعات و جلوگیری از دسترسی غیر مجاز

4-امنیت سایبری در پی حفاظت از داده ها

5-بررسی وضعیت فعلی امنیت داده ها و تهدیدهای کنونی

روز دوم

1-روش های جذب مشتری از فضای مجازی با کمترین هزینه

2-باید ها و نباید ها در برند سازی شخصی

3-تحول عصر دیجیتال در کسب و کار ها

4-بررسی روند های نوظهور در بازاریابی دیجیتال

5-امروزه چگونه بازاریابی دیجیتال،کسب و کار را شکل می دهد؟

روز سوم

1-مسیر کسب و کار و سرمایه گذاری

2- نحوه استفاده از قدرت سیستم های پرداخت آنلاین

3- اشتباهات مالی افراد در کسب و کار

4- استراتژی های مختلف تامین مالی برای توسعه کسب و کار شما

5- مدیریت بدهی

6- آینده بانکداری با توجه به فناوری های نوظهور

روز چهارم این رویداد به صورت حضوری برگزار گردید که 3 سخنران بین المللی نیز حضور داشتند تا علاوه بر برگزاری کارگاه های آموزشی، شرایط پرسش و پاسخ حضوری نیز فراهم باشد.مباحث مطرح شده در روز چهارم به شرح زیر می باشد:

روز چهارم

1-قدرت تجارت الکترونیک در قرن 21

2-مصاحبه با نوآوران و مبتکران کنیایی

3- استفاده از بازاریابی دیجیتال برای توسعه کسب و کار شما

4-بررسی نکات مهم تجاری از نگاه یک حقوقدان

5- تامین مالی در صنعت استارتاپ

6-بررسی دلایل موفقیت استارتاپ ها در اکوسیستم آفریقا

اسپانسر ها

همچنین از اسپانسر های این رویداد می توان به شرکت های زیر اشاره کرد:

1-شرکت خدمات پرداخت آنلاین JAMBO PAY

2-برند محصولات چرمی YALLO

3-شرکت فناوری اطلاعات Dimension DATA

4-شرکت حقوقی MN LEGAL

5-شرکت خدمات تجاری ARIJNAWCAL

6-اتاق بازرگانی کنیا

این رویداد به بررسی نوآوری در کسب و کار ها می پردازد که اولین دوره آن،در 4 روز (20 الی 23 مهر) با شرکت بیش از 200 نفر و با حضور 12 سخنران بین المللی برگزار گردید.هدف این رویداد رشد و ارتقا آینده کسب و کار های کوچک و متوسط از طریق فناوری و بازاریابی دیجیتال می باشد. در رویداد INVITEX 2021 کارآفرینان برتر،شرکت های نوپا،شرکت های کوچک و متوسط،شرکت های بزرگ بین المللی که نوآوری هایی را ایجاد کردند، حضور داشتند.

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How to Pick the Perfect Event Space?

If you had an event in the past, you probably know how difficult it is to organize and attend it. one of the most important things about an event you have is to choose the perfect location for the event. choosing event venues without considering the right factors for your event may result in disappointment. Does this sound a bit intimidating? You don’t have to feel that way. considering this checklist before your event will help you to a better choice.

event space

Key takeaways:

  • Make a guest list
  • Event Date
  • Calculate your budget
  • Find the Right Type of Space
  • Consider other venue services and facilities
event space

The Number of guests

When venue planning for an event, one of the most important pieces of information you must know is who your guests will be and how many you expect to attend your event. one of the largest limiting factors for event space is its capacity, so knowing the number of guests or at least an accurate estimate (it can be a range) of it will immediately limit your options.

Event Date

The event date is also an important factor. if you choose the wrong day for your event your audience may have a problem attending. so choosing the right time for your event is also important and we offer to consider this advice:

  • When are your guests most likely available to attend based on their schedules?
  • What venues have appropriate and available space for those times?
event space

Calculate your budget

Budget is one of our limitations to consider our event space. first of all your financial resources are limited, and you should be aware from the beginning of what your financial limitations are. you should also consider your audience’s expectations.

the best choice is the one that considers both your budget limitation and your audience’s expectation of event space. consider the below advice too:

  • Do the venues fall within your budget parameter for space, technical equipment, and catering expenses?
  • you should allow some flexibility in your budget in case line item expenses exceed the plan.
  • know your audience
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Find the Right Type of Space

your venue must have an appropriate space for the type of event you’re planning, will your event venue require a dance floor, a scene, a projector, or a big screen or will you need a PA system. in addition you can ask this question too:

  • From the Technology side of view, does this place fit our needs? Can the venue accommodate sound and other technical needs?
  • From the Standard side of view, does the condition of the facility reflect your audience’s standard level?
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Consider other venue services and facilities

before you choose your appropriate event space, you should check other services of the event space too. you may want to look into the types of other services offered by the venue. Some venues will also have a preferred vendor list from which you must work to find vendors or suppliers for other services. Other venues have restrictions on decor or other aspects of the event itself and may affect your choice. ask yourself these questions:

  • Does this venue offer good parking options for client cars?
  • Does this venue offer enough security for the event?
  • Does this venue offer additional services like catering, floral arrangements, table rentals, coffee shops, etc.?
  • Does this event space have a setup and clean-up crew?
  • Does this venue have food and beverage minimums or a restaurant in it?

As you can see, there’s a lot to consider when choosing your event’s venue. However, if you consider the above when doing your research, you’ll find the perfect venue for your event.

meeting room for hire, iHit

How to choose a suitable meeting room?

Holding business meetings is an important part of any business. Weekly meetings with team members or meetings with the employer are each important. People who do not have a dedicated office for themselves and their businesses must book a meeting room to hold their meetings. In this article, you will get acquainted with 8 factors for choosing a suitable meeting room.

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Tips on finding the best meeting room you want

location
The meeting room location should have good access for participants. The nearest meeting room may not be the best option for you, but the meeting room you choose should provide you with easy access by car, motorbike and public transport.

Features
One of the most important factors in choosing a meeting room is its facilities. Comfortable chairs, fresh air inside the room, screen, whiteboard, high-speed internet, and parking.

Flexibility
Sometimes you want to change the layout of the meeting room to suit your meetings. For example, it looks like a classroom or a circular space where everyone gathers together. The meeting room you want to choose should allow you to do this.

Cost and budget
One of the most important issues in choosing a meeting room is its price. Hotels usually provide you with the most expensive meeting rooms. So choosing a hotel to hold a meeting is not in your best interest. In addition to hotels, Innovation Centers and Shared Workspaces also provide meeting rooms, which are cheaper than hotels.

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Private space
It is impossible to hold an important work session requiring high concentration in a crowded restaurant. Or coffee shops are not a good place to hold your team’s performance analysis meetings. The meeting room, in addition to the private space it provides, should not distract you and should not have noise pollution.

Catering to guests
If you are planning to host a meeting, book a meeting room with a coffee shop and restaurant, and you will be able to order whenever you want and save time.

Room lighting
The darkroom makes people drowsy and they can’t pay attention to the content of the meeting. When choosing a meeting room, pay attention to the light of the room.

Internet connection

You can rent out the nicest meeting room in town, but when your business’s Website does not load properly in front of clients, investors, or partners, that’s a big problem. Look for a meeting space that guarantees a strong, reliable, and secure internet connection plus high-speed internet. Make sure you try the internet connection on your device before the meeting.

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iHiT MEETING ROOM


IHiT has an elegant meeting room /board room that is soundproof and suitable for a small board meeting carrying the capacity of up to 6 people.
It comes with a smart screen for sharing content and presentations with a High-Definition Multimedia Interface (HDMI cable) or in preference of a whiteboard to scribble down illustrations.
You get to use the boardroom space at a very friendly price (1000 Ksh) per hour.
iHiT Conference room
It is also known as the auditorium or the training room the meeting room comes with a smart screen and a potable whiteboard together with HDMI cables to help with the presentation of the clients.
Unlike the meeting room, the auditorium’s minimum capacity is 7 while the maximum is 50. The striking difference between the conference room and the meeting room is that the conference room charges vary according to the number of people, for example, 6 to 10 people are charged 1500 per hour while 20 to 50 people are charged 3000 Ksh per hour.

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what is coworking space? everything you need to know about co-working spaces

what is a co-working space?

as the name says, a co-working space is a collaborative space that freelancers and small startups share. instead of having their own office and excessive cost of it, they use these spaces and it’s lots of benefits.

The emergence of new technologies changed the way we work too, these days people work remotely, in their bedroom, in their home kitchen, traveling around the world whilst working, and also working in a coworking space instead of having their own.

in this article, you will learn more about coworking spaces and the best option for you to choose.

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iHiT coworking space with garden view

the history of co-working space?

For a long time, the workspace options of a freelancer or startup were limited and he/she has no option for working but at his home. Most people starting a business or working for themselves had no option, but to work from home or in their local coffee shop( or from their parent’s garage home like Steve Jobs), which could prove isolating, distracting, unproductive, and finally shallow work.

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The most important thing for a freelancer is to be in a great Atmosphere and network. The need for these types of things in the early 2000s leads to emerging of co-working spaces(or coworking) that were a solution to the plight of needs for freelancers.

An office once directed at freelancers and small startups now caters to everyone from one-person bands to international corporations and enterprises. being work at a co-working space and as a freelancer became a New job description.

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iHiT affodable coworking space in Nairobi

what types of co-working spaces are Available?

  1. conventional/open office: Conventional or open office coworking space is what usually comes to mind when people think of coworking.
  2. Corporate/Professional: It will be more budget-friendly than a high-end space with a quiet atmosphere that is private and highly professional with dimmer lighting and less energy than other types of spaces.
  3. Private Workspaces: This category of flexible space is oriented to companies and teams who are concerned that being in the same space as other companies have more negatives than positives.
  4. Meeting Space: As companies and freelancers, you can choose to rent meeting space rather than sign an agreement for the office space they come to every day. Many coworking spaces offer hourly, daily or even weekly use for client meetings, collaboration sessions, planning meetings, and more.

Advantages of co-working spaces

The continued rise of coworking spaces in cities all across the world is driven by a bunch of different factors like economic factors. Nairobi coworking spaces also followed the world trend and today we see lots of coworking in the city. Meanwhile, iHiT coworking space provides the best services for an excellent space at affordable prices.

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coworking space, like everything else in human life, has its benefits and disadvantages. for example, we list a bunch of these places advantages for freelancers and startups:

  • pay-as-you-go terms: with coworking spaces, you don’t require to commit to a long-term contract for an office, which can help keep things affordable for young companies just starting. as we at iHiT provide you with day-to-day affordable pay.
  • sense of community: you can imagine if you work at home or coffee shop alone without any sense of teamwork or belonging to a greater group. you could add to this condition the challenges of newborn startups. it would be frustrating. A coworking space connects you with a group of like-minded professionals. It creates a sense of belonging to a greater group.
  • Lower costs: the greatest benefit of a coworking space can be its cost-efficiency of it. you share lots of your costs with others an is a win-win situation for you and others in the coworking space. Sharing things like office facilities, reception services, and internet with employees from other companies, businesses, and freelancers on a tight budget can avoid service charges and cut out many of the costs that long-term leases have.
  • More productivity: in the Bestseller book, Atomic Habits, James Clear said that: if you want to boost your good habits, join a group that has those habits as a group identity. coworking spaces are like that group we want to join to boost our productivity, they had productivity in their gene. Sharing a coworking space with a bunch of driven and focused coworkers is a good way to enhance your productivity.
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iHiT Kenya Affordable coworkong space in Kimilani

Tips on finding the best co-working space for your job

Location

Whether you’re a freelancer with a laptop or CEO of your startup, the most important factor of a good coworking space is its demographic location and access to urban facilities. The best coworking space might not be the one closest to you, but it should be convenient to reach by car, bike, or public transportation.

Amenities

They might seem like a nice bonus, but top-level amenities can truly elevate a coworking space into something special. coffee shop, internet, green space, restaurant, and printing facilities could be an advantage of coworking spaces. Having outdoor spaces and conference rooms in one place, iHiT could provide you with a better coworking experience.

Flexibility

if you have a startup and you need a coworking space, Ensure the coworking space you choose offers a flexible, short-term office lease to give your business the elbow room it needs to navigate the unexpected and to easily scale up to suit your changing priorities as the company expands.

cost and budget

coworking spaces can be a cheap option for businesses looking to move or expand because of the cost of furniture, unexpected charges like repairs, and amenities covered by coworking spaces. Your budget will ultimately determine which coworking spaces are affordable for you and your team, but always have a clear path for you probable expand and choose your coworking space about that.

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iHiT The best Affordable prices in Nairobi

iHiT coworking spaces are the most affordable in the city. Whether you’re a freelancer in need of a coworking space or a business searching for the perfect flexible office solution, iHiT provides beautifully designed, affordable workspaces that can be configured to meet the changing needs of your team. contact us now.

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How to have a good meeting?

One of the features of businesses is meetings. These meetings, are of great importance and also can waste the participants time and end without positive results. The aim of meeting often is to solve existing or arising problems either internally or externally, thus if the meeting gives negative results the progress is also positive while if the results yielded are negative the problem tends to reoccur and thus little or no development is achieved.

 In this blog, we intend to provide solutions to make your meetings more productive, efficient and effective. These are the most common requirements for the basic meeting:

Do you have an AGENDA?

An agenda is a list of meeting activities in the order in which they are to be taken up, beginning with the call to order and ending with adjournment. It usually includes one or more specific items of business to be acted upon.

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One of the issues that make meetings long and inefficient is the lack of an agenda. This is a very important requirement, what is the aim of the meeting? The purpose of the meeting should be clear , short and easy to comprehend for all parties present for the meeting.

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The agenda should be availed in advance to the people invited to the meeting either through emails, memos or faxes or even phones, this enables the parties to prepare for the meeting in advance. There are several benefits to writing an agenda, these are :

  • Everyone comes to the meeting ready and well informed of what is going to be discussed.
  • At the beginning of the meeting, there is no need to add additional explanations as to why the meeting was held. This will improve the time management for the meeting timeline.
  • By the close of the meeting the parties are aware of the result weather positive or negative thus determines the adjournment of the meeting and also helps determine a clear way forward to handing the situation at hand.
  • Writing an agenda lets the participants know how much time they have to spend on it. For example, if you do not know what you want to talk about, you cannot determine how long it will take. It is better to have completely clear topics to talk about all of them.

Prepare the meeting venue early

You need a quiet environment to hold your meetings that the meeting goes well. You should prepare the meeting room in advance in all respects. A good meeting room can help the quality of the meeting.

A meeting room or venue should have these features :

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  • A meeting room should have enough facilities. This means that it should include a screen, whiteboard, this is to enhance better presentations and brainstorming forum, comfortable chairs and private space. You may need a screen to present or a projector for better view of the presentations. So you should check your file in advance and make sure it is displayed. Or maybe You need a whiteboard to explain a subject, so you must have marker with you.
  • Meeting room location should be in an accessible location to all members. Never invite your team members to the furthest corner of the city for a one-hour meeting. Time is the most valuable asset.
  • Parking is one of the most important services for a meeting. You will not have time to go to the meeting place half an hour earlier and look for a parking space. A meeting venue should have enough parking if it’s away from the office.
  • Internet is very important tool for holding meetings that need to be virtual. Many meetings do not require internet and all members must be offline for the meeting to go well but we are in a digital era where meetings can be held from anywhere as long as there is the aspect of network, thus if you are in a situation where you have to hold a virtual meeting then internet should be a core requirement.
  • Focus is one of the most important factors in increasing efficiency. A poor meeting environment distracts you and thus reduces the efficiency of the meeting. For example, suppose in a meeting room, the voice of people comes out of the meeting room and you have to speak louder. It also disturbs the focus of other people and can make the meeting disruptive.
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Do not forget to manage the meeting.

Suppose you have a five-person meeting with your team members. A one-hour meeting should be worth 5 hours for you because in that one hour 5 of your employees could do more work this is possible since with one hour many goals can be achieved within a short period of time by brainstorming and contribution thus saving time and achieving more. This means that if you do not manage the meeting, you will lose.

Meeting management is divided into several sections:

  • Time management: The start and end time of the meeting must be specified. If we do not specify the end time of the meeting, the meeting may take a long time. Each person should also be given adequate time to speak. Sometimes one person’s speech is long and makes everyone tired. The moderator should manage the time and avoid prolonging it.
  • Content management: The meeting should proceed according to the agenda. We should not talk about topics that are not on the agenda unless asked to discuss in the time allocated for other topics. The ultimate goal of the meeting should be clear according to the agenda. If we do not avoid issues that may prolong the meeting, we will not achieve the desired result.
  • Emotion management: Sometimes, due to the issues raised in the meeting, our emotions cause us to react. For example, if a person disagrees with the decision of the members, he must explain it logically. But if he cannot manage his emotions and gets angry, it causes the meeting to be chaotic and not have a good result.
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The minutes are the final step to a good meeting.

At the end of the meeting, all that remains is the minutes. Everyone forgets the results of the meeting as soon as possible. They do not know what to do and what reports to prepare for the next meeting. In order for the results of the meeting to be documented, the minutes must be written.

The minutes of the meeting must include the names of the people present at the meeting. Also, all members present at the meeting must sign the minutes. A minutes should include all the issues that were raised and decided on in the meeting.

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In the case of a meeting, we must know exactly who, on what date, what to do. The minutes of the meeting are documents that can be referred to and cited in the future. This document is so important that it should be Write the beginning of the meeting carefully.

  • The minutes must be signed by all those present at the meeting or rather the chair of the meeting and the secretary who wrote the minutes and also additionally the seconded person that confirm the minutes are correct once read out in the next meeting.
  • The date of the meeting should be written. Also, the date of future actions of the meeting should be specified if discussed, so that it can be evaluated in the next meeting.
  • The minutes should be clear, easy to understand and straight to the point to all people. There should be no question about the outcome of the meeting unless the minutes are wrongly written.

You try to hold your meetings optimally. Because you save a lot of time and this will grow your business. When your competitors are wasting their time, you are the one who cleverly manages the meetings.

You go ahead and get better results. By implementing this content, you will be able to increase the efficiency of your meetings. As an innovation and technology center, we have prepared one of the above for your meetings. We can host your meetings for 2 to 50 people.

Our meeting rooms include screens, whiteboards, high speed internet, comfortable furniture and parking. Our center is located in the Kilimani area. Our meeting rooms are for weekly meetings You and your team are ready every month. Also, if you are planning to hold training meetings for your team, you can contact us to provide space for you to hold this event.

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MEETING ROOM

IHiT has an elegant meeting room /board room that is sound proof and suitable for a small board meeting carrying the capacity of up to 6 people. It coming with a smart screen for sharing content and presentations together with a High-Definition Multimedia Interface (HDMI cable) or in preference of a white board to scribble down illustrations. At a very friendly price (1000 Ksh) per hour you get to use the board room space.

 ihit-meeting-room

Conference room

It is also known as the auditorium or the training room that like the meeting room comes with a smart screen and a potable white board together with a HDMI cables to help with the presentation of the clients. Unlike the meeting room the auditorium the minimum capacity is 7 while the maximum is 50. The striking difference between the conference room and the meeting room is that the conference room charges vary according the number of the people, for example 6 to 10 people are charged 1500 per hour while 20 to 50 people are charged 3000 Ksh per hour.

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11 Factors about co-work

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Factors to consider before you choose a co-working space

Co-working spaces are popping up all over the world, and for good reason! But before you sign up with the first space you stumble upon, it is important to find out what you are looking for in your co-working space.

Is it important to find a location close to your current job or home? Do you need storage space for files or stock? Will you be working with others in an open office setting? These are all questions that should be answered before signing up for a space. In this article, I will outline the factors to consider when choosing a co-working space to choose.

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1. Dedicated space vs. Shared space: What is the difference?

If you have a dedicated area in your current office setup and it is not shared by your coworkers, moving to a co-working space should not be an issue for you. In this case, the co-working space will probably be similar to your current office.

However, if you share a workspace with your coworkers, you may want to choose a co-working space that offers closed offices or private offices so you can have some privacy while you work. A shared office is more open and relaxed, but it can also be distracting depending on what kind of work your job requires.

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2. Dedicated support: How does a co-working space support you?

One of the best parts about a co-working space is its community. You are likely to meet new people, work with other people on projects and get advice from other colleagues when you need it.

Being able to connect with others in the community of your co-working space can be a great advantage when you’re working on a project and getting stuck. Being able to talk to others will make you feel more confident, and will help you work through problems faster.

How a co-working space can support you depends on the community of your workplace. If the community is warm, it can be helpful in getting help from other people on your projects directly. For example, when I moved to Nairobi City, it was difficult for me to get back up to speed at my new job because I didn’t have any friends close by who I could easily meet up with.

My co-working space made me feel more confident at work by providing private offices and dedicated support through the community. Because of this, I was able to make more progress on my projects and get my job back on track faster.

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3. Physical vs digital workspace: What will your needs be?

You need to decide whether you can get the same amount of work done in a co-working space with a moving community of people versus an office dedicated to you. If your job involves physical work, such as working with a lot of files, or if your job is based around constantly looking at documents, it might make sense for you to choose an office over a workspace so you can store all of these documents in one location instead of having to keep track of them.

For example, if you’re currently working as a freelance writer, a co-working space with a digital workspace would work perfectly for you because you don’t need to store any physical files – just your computer!

4. Benefits of a co-working space: What will you gain?

Whether you are working part-time or full-time, the benefits of a co-working space can be great. As I mentioned above, co-working spaces offer shared areas where you can eat lunch, chat with coworkers and get help on your project.

Co-working spaces are also great for getting work done on your own projects without anyone else being around. It is so comforting to be in an open area with a lot of noise and people around, knowing that you don’t have to worry about distractions or other people trying to get in your space because their office is down the hall.

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5. Pricing: Which co-working space is right for you?

The pricing of a co-working space will depend on what you need from your workspace. If you are on a budget, you can find plenty of options that are easily accessible. Some spaces are available in the form of membership per month or as part of a set package.

Working with others to provide value to your clients can help build up your reputation and ensure that you will get paid for all of your work! I highly recommend joining a co-working space community because it makes it easier for potential clients to find me through the community.

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6. Location: Your location will dictate how often you can get to your workplace.

The place where you work is not the only factor in choosing a co-working space. You have to look at your budget and the amenities the space offers to consider things like the price, payment options and amenities. The good news is you don’t have to choose based off just one or two attributes. There are many factors that will effect your decision so look at all of them!

7. Good Business: 

Co-working spaces have been taking off across the Kenya and are becoming a popular way to work. This means that you should expect to have a plethora of options when looking for one. Keep in mind, however, that not all co-working spaces are alike. Some might be more business-oriented than others so you want to look at the environment itself and how professional it looks compared to others.

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8. Wifi:

This is one of the biggest factors people think about when choosing a co-working space. How many people will be sharing the same wifi? What kind of speed does the wifi offer? How much are monthly payments and how will you pay for it? Does the place offer any other internet options in case one isn’t good enough for you to get your work done?

9. Involvement:

Not all co-working spaces are created equal. Some will require you to work there every day, some will allow drop-ins, but most likely you’ll have a choice between a few different options. Find out what kind of involvement the space asks of you and if it is something you can handle. Some will require you to be there at specific times and have a strict dress code, while others just add a desk in your space that you can use whenever you want.

10. Access:

This one is mostly going to depend on the location where the co-working space is located. Co-working spaces are more commonly found in urban areas, but for some communities, there aren’t as many options available. You might have to look for a less populated area to find your ideal spot or travel further for your “away from home” work space.

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11. Other Services:

Many co-working spaces offer additional services besides just being a place to work from. Some offer more amenities than others and you want to know what they offer before signing up with them.

Are you in need of a co-working space, consider Hafto-hasht as the one stop shop for all your co-working needs.