How to Pick the Perfect Event Space?
How to Pick the Perfect Event Space?
How to Pick the Perfect Event Space?
Creation date: 10 months ago
Last update: 7 months ago
Time to read: 6 minute
Creation date: 10 months ago Last update: 7 months ago Time to read: 6 minute
Creation date: 10 months ago Last update: 7 months ago Time to read: 6 minute
Titles Contents:
How to Pick the Perfect Event Space?
- what do I need in an event space?
- Types of events
- Here are 6 key guidelines to getting the best event venue
- Here is where it could go wrong
- iHiT’s event spaces in Nairobi
1. what do I need in an event space?
what do I need in an event space?
If you have hosted or attended an event before then you probably know the challenges that are there when trying to organise and enjoy the event. The most important thing about hosting an event is ensuring that you leave your guests with a memory or give an experience that lingers in their minds. Choosing the best event space is a key ingredient in ensuring that your guests have the time of their life since they would probably be talking about your event for quite some time. We will go over some of the important factors that will lead you to finding the best event venue for your occasion.
2. Types of events
Types of events
The events industry is a very wide and lucrative field as well, there are a couple of events ranging from social to corporate events like:
- Weddings
- Graduations
- Birthdays
- Networking mixers
- Business showers/launches
- Exhibitions
- Business seminars
when it comes to holding events, you do not have to be an event planner to successfully hold an event, anyone with a need to host an event can very easily do so.
3. Here are 6 key guidelines to getting the best event venue
Here are 6 key guidelines to getting the best event venue
1. Confirm who’s attending
When you are organising an event, the guiding factor to getting a space is the capacity of your guests. It is important to know the number of guests or at least an accurate estimate will make finding the best event space a seamless task for you. In as much as the event venue should be spacious enough for guests to easily move around, it should not be too big for your number of guests.
2.Mark your calendar
Confirming the dates of the event should be done in time for your guests to be well prepared. There are some events that require guests to have a certain dress code while other events require logistical planning all these can not be done two days to an event. Communicating in time will give you clear expectations regarding the attendance and also allows you time to market your event properly. This detail will help when it comes to sourcing for the best event space for your occasion.
3.Get you budget right
This might be among the first considerations when venue sourcing for your event since it is important to have a set budget for what you are willing to spend on an event space. In as much as the venue you choose for your event speaks a lot to what feeling your guests will have about your event, it is of great value that you consider all your expenses and ensure that you do not run the event on a loss due to spending beyond your budget. Some event spaces have the all-inclusive rates where you get the space and it comes with amenities that you were probably going to need anyway, in this case you could weigh your options and extend your budget to have a venue and the extra facilities.
4.Reserve the event venue
At this point you probably already have the dates set, the capacity confirmed this would be the best time to secure an event space as per your details. It can be frustrating when you find the best event venue but fail to reserve then someone beats you to it. This is something you can avoid by booking the event space as soon as everything is confirmed. It is actually advised that an event space should be among the first if not the first thing to secure when planning to hold an event. If the event space, fits your needs and can accommodate your capacity and hold your standards, why pass on it?
5.What are people saying?
This might be a factor that people fail to consider when it comes to getting the best event space for your event but is very easily the reason you would choose a particular event space rather than another. It is considered the most effective way to getting your perfect event venue, asking around. You need to know the reputation that the event space has and the testimonials that people have by checking the event space’s online presence and going through reviews from previous events that have been held there as well as scheduling for site visits once or twice to check if it matches your needs and try to visualise having your event there.
6.Do I get any technical assistance?
Most event venues offer event spaces and expect you to figure out where to get suppliers and a team to facilitate the event, however, some spaces understand the stress that this can cause the event planner therefore they offer a bit of technical support in terms of facilitating the event and organising a few details of the event. If you find the latter when looking for an event venue then that could easily be the best event space for your event since whether or not it is complimentary, it saves you a lot of unnecessary hassle and allows you to focus on the event’s success.
4. Here is where it could go wrong
Here is where it could go wrong
It is very easy to fall victim to these mistakes when planning an event whether or not it is your first time organising an event. We will look at some points you may over look when hosing an event to help you avoid them when the time comes.
1.Overlooking your budget
Most event planners fail to factor in that every event comes with hidden costs or extra costs when it comes to vendors, suppliers or other costs that come up during an event, this could lead to over spending or worse, spending out of your pocket.
2. Falling to understand the event needs
When you miscalculate the details of the event as an event planner you may end up choosing a venue that does not fit your guests in terms of space or standard. Also failing to plan for factors like over flow of people could lead to issues like less meals than intended or less seating space this could very easily be a disaster.
3. Not doing a site visit
It is understandable that the planning process of any event can be tasking and the main area that suffers in this case if the event venue sourcing, in as much as you may not have the time to visit the event venue before the event, It is important that you create time to avoid issues like terrible lighting, bad event space conditions and maintenance to name but a few.
4. Missing the event venue policies
When you over look the terms and conditions of the event space, this could work against you in the end when it comes to issues like cancellation or postponements. Missing details like noise level policies, outside vendors policies could have you at a fix on the actual day of your event which is not what you want to be dealing with at that time.
5. iHiT’s event spaces in Nairobi
iHiT’s event spaces in Nairobi
iHiT has both indoor event venues and outdoor event venues depending on the nature of the event. The outdoor space is a beautiful garden that extends to a sitting area for your guests. The event space holds a maximum of up to 150 people and comes fully equipped with facilities to cater to your event. Located within Kilimani area, iHiT event venue is among the most sort after event space venue in Kilimani and Nairobi, since it gives you and your guests an experience with every event you host. The spacious spaces allow you to do different set-ups and still accommodate your guests. Get in touch with us via our WhatsApp number or give us a call to put an end to your event venue sourcing since iHiT’s events spaces are just what your event is missing.
Titles Contents:
- what do I need in an event space?
- Types of events
- Here are 6 key guidelines to getting the best event venue
- Here is where it could go wrong
- iHiT’s event spaces in Nairobi
How to Pick the Perfect Event Space?
1. what do I need in an event space?
what do I need in an event space?
If you have hosted or attended an event before then you probably know the challenges that are there when trying to organise and enjoy the event. The most important thing about hosting an event is ensuring that you leave your guests with a memory or give an experience that lingers in their minds. Choosing the best event space is a key ingredient in ensuring that your guests have the time of their life since they would probably be talking about your event for quite some time. We will go over some of the important factors that will lead you to finding the best event venue for your occasion.
2. Types of events
The events industry is a very wide and lucrative field as well, there are a couple of events ranging from social to corporate events like:
- Weddings
- Graduations
- Birthdays
- Networking mixers
- Business showers/launches
- Exhibitions
- Business seminars
when it comes to holding events, you do not have to be an event planner to successfully hold an event, anyone with a need to host an event can very easily do so.
Types of events
3. Here are 6 key guidelines to getting the best event venue
Here are 6 key guidelines to getting the best event venue
1. Confirm who’s attending
When you are organising an event, the guiding factor to getting a space is the capacity of your guests. It is important to know the number of guests or at least an accurate estimate will make finding the best event space a seamless task for you. In as much as the event venue should be spacious enough for guests to easily move around, it should not be too big for your number of guests.
2.Mark your calendar
Confirming the dates of the event should be done in time for your guests to be well prepared. There are some events that require guests to have a certain dress code while other events require logistical planning all these can not be done two days to an event. Communicating in time will give you clear expectations regarding the attendance and also allows you time to market your event properly. This detail will help when it comes to sourcing for the best event space for your occasion.
3.Get you budget right
This might be among the first considerations when venue sourcing for your event since it is important to have a set budget for what you are willing to spend on an event space. In as much as the venue you choose for your event speaks a lot to what feeling your guests will have about your event, it is of great value that you consider all your expenses and ensure that you do not run the event on a loss due to spending beyond your budget. Some event spaces have the all-inclusive rates where you get the space and it comes with amenities that you were probably going to need anyway, in this case you could weigh your options and extend your budget to have a venue and the extra facilities.
4.Reserve the event venue
At this point you probably already have the dates set, the capacity confirmed this would be the best time to secure an event space as per your details. It can be frustrating when you find the best event venue but fail to reserve then someone beats you to it. This is something you can avoid by booking the event space as soon as everything is confirmed. It is actually advised that an event space should be among the first if not the first thing to secure when planning to hold an event. If the event space, fits your needs and can accommodate your capacity and hold your standards, why pass on it?
5.What are people saying?
This might be a factor that people fail to consider when it comes to getting the best event space for your event but is very easily the reason you would choose a particular event space rather than another. It is considered the most effective way to getting your perfect event venue, asking around. You need to know the reputation that the event space has and the testimonials that people have by checking the event space’s online presence and going through reviews from previous events that have been held there as well as scheduling for site visits once or twice to check if it matches your needs and try to visualise having your event there.
6.Do I get any technical assistance?
Most event venues offer event spaces and expect you to figure out where to get suppliers and a team to facilitate the event, however, some spaces understand the stress that this can cause the event planner therefore they offer a bit of technical support in terms of facilitating the event and organising a few details of the event. If you find the latter when looking for an event venue then that could easily be the best event space for your event since whether or not it is complimentary, it saves you a lot of unnecessary hassle and allows you to focus on the event’s success.
4. Here is where it could go wrong
Here is where it could go wrong
It is very easy to fall victim to these mistakes when planning an event whether or not it is your first time organising an event. We will look at some points you may over look when hosing an event to help you avoid them when the time comes.
1.Overlooking your budget
Most event planners fail to factor in that every event comes with hidden costs or extra costs when it comes to vendors, suppliers or other costs that come up during an event, this could lead to over spending or worse, spending out of your pocket.
2. Falling to understand the event needs
When you miscalculate the details of the event as an event planner you may end up choosing a venue that does not fit your guests in terms of space or standard. Also failing to plan for factors like over flow of people could lead to issues like less meals than intended or less seating space this could very easily be a disaster.
3. Not doing a site visit
It is understandable that the planning process of any event can be tasking and the main area that suffers in this case if the event venue sourcing, in as much as you may not have the time to visit the event venue before the event, It is important that you create time to avoid issues like terrible lighting, bad event space conditions and maintenance to name but a few.
4. Missing the event venue policies
When you over look the terms and conditions of the event space, this could work against you in the end when it comes to issues like cancellation or postponements. Missing details like noise level policies, outside vendors policies could have you at a fix on the actual day of your event which is not what you want to be dealing with at that time.
5. iHiT’s event spaces in Nairobi
iHiT’s event spaces in Nairobi
iHiT has both indoor event venues and outdoor event venues depending on the nature of the event. The outdoor space is a beautiful garden that extends to a sitting area for your guests. The event space holds a maximum of up to 150 people and comes fully equipped with facilities to cater to your event. Located within Kilimani area, iHiT event venue is among the most sort after event space venue in Kilimani and Nairobi, since it gives you and your guests an experience with every event you host. The spacious spaces allow you to do different set-ups and still accommodate your guests. Get in touch with us via our WhatsApp number or give us a call to put an end to your event venue sourcing since iHiT’s events spaces are just what your event is missing.