Titles Contents:

Everything you need to know to rent a private office in Nairobi

Introduction
Why get a daily office space package?
What type of businesses suit daily office space?
Six main facilities that a good private office space for rent should have
iHiT’s private offices for rent

1.Introduction

Select a dedicated private office

Most businesses opt for a dedicated private office after getting through their initial period and expanding their team. Due to the type of their services, many businesses cannot work in a shared workspace or remotely either. For this reason, they mostly look to getting a private office space for hire. In this blog we are going to give you all the information you need to make the best decision when trying to rent a private office space.

2. Why get a daily office space package?

Why get a daily office space package?

Some businesses do not need to get a private office space for rent annually or even monthly. For example, manufacturers whose work is mostly producing their products in the factory only have private dedicated spaces for holding meetings and signing contracts. These types of businesses would benefit more from renting office space daily other than monthly spaces, here are some advantages of daily office rentals:

Cost reduction: You do not need to sign a monthly or annual contract and in the same way, you only pay for one day’s rent.
Improves your organization skills: By renting an office daily, you will have a more detailed plan, because you know that all the activities you have for a private space must be done on this day. Otherwise, you may delay the work if you rent the office every month.
You increase your productivity: If you need to concentrate to do some of your work, you can work in a dedicated workspace. In this way, you will do your work by renting a private office for only one day.
Additional facilities: You can use the benefits of dedicated offices such as high-speed internet, free tea and coffee, and facilities such as TV and video projector.

3. What type of businesses suit daily office space?

What type of businesses suit daily office space?

As we have mentioned the advantages of daily renting of private offices, we should also keep in mind that it is not suitable for every business. In this section, we introduce some jobs that can rent private offices daily.

Freelancers who work at home, in public spaces, or in shared workspaces can get a private office space for hire to handle important business meetings, contracts with clients, and team meetings.
Online businesses who do all their business activities online and sometimes need to be physically together those could benefit from renting a private office daily.
Businesses that do not have a fixed location and operate on a project basis, sometimes they need a private office space to start a project and plan for it, and the rest of the work is done in different locations. Like architectural designers.

In general, businesses that do not use a lot of private office packages should rent the daily spaces to reduce costs and make use of the space.

4. Six main facilities that a good private office space for rent should have

Six main facilities that a good private office space for rent should have

When you get a private office space for hire, you must consider important points before signing a contract or paying any fees. A private office space for rent is different from a shared space for hire and any other type of workspace. You pay more than other spaces because of the extra services.

1. Power supply and Cost of maintenance:

Power outages are one of the main challenges for areas that do not have proper infrastructure. Therefore, making sure there is a good alternative like solar or generator would work best during sourcing for a private office space for rent. Also, regarding emerging bills, always make sure it is well stated as inclusive if rental fee to avoid surprise bills. A good private office for rent should have proper power supply.

2. High speed internet access:

High-speed internet, as well as strong support, is one of the most important needs of every business. Before getting a private office space for rent, be sure to check the internet speed and the quality of the service.

3. Access to meeting room spaces:

One of the most important advantages is access to meeting and conference room spaces for your meetings. A suitable private space for having your business appointments is one of the most important facilities that a private office space should provide you.

4. Access to social amenities:

Your private office space is your second home. Therefore, having access to a kitchen facility is one of the most important services that a private office should provide you.

5. Location and convenient access:

The location of the private office space is important for easy access for you and your team and you should pay attention to your neighbourhood to make sure you have ideal conditions. Some neighbourhoods are very busy and have heavy traffic during the day. It would not be a good idea to get a private office space for rent in these neighbourhoods. It is also important to ensure that you are close to places like gas stations, restaurants and public transport.

6. Administration services:

The secretarial services that come with getting a private office space for rent to help with activities like coordinating your meetings. If you receive a letter or a package, they can receive them and when you are not at the office, they can ensure your deliveries are safe.

5. iHiT’s private offices for rent

iHiT’s private offices for rent

iHiT’s private office spaces for rent are offered depending on the capacity you are expecting. The examples of private offices are:

Daily Office space: iHiT has a variety of office spaces. All offices have similar facilities and the only difference is that you get to use them on a daily package and their office spaces are in a shared work space set-up.
Serviced Private offices: private offices with all facilities and reasonable prices are available monthly or even annually. It is also possible to use all the services available in these office space packages.
Conference room spaces: In addition to private offices, meeting and conference rooms with the possibility of accommodating up to 100 people are available on an hourly, daily, and weekly basis. These spaces host your teams for all your focus groups, team meetings and activities that need your team to work together.